Technical Administrative Assistant
Maven Wise, LLC Maven Wise, LLC Woodland Hills, CA Woodland Hills, CA Temporary Full-time Temporary Full-time $28 - $38 an hour $28 - $38 an hour 16 hours ago 16 hours ago 16 hours ago Maven Wise, LLC is recruiting for a Executive Technical Administrative Assistant for a globally recognized established biotechnology manufacturing organization.
You will be the primary support for a dynamic leadership team by providing real-time scheduling, handling urgent matters, proactive daily planning and targeting the one-step ahead approach.
Your goal is to provide support to ensure the maximization and optimization of the executive's time and company objectives, while demonstrating the highest degree of confidentiality, integrity and professionalism.
If you enjoy a fast paced, and highly entrepreneurial environment, apply today! Your day-to-day:
Calendar management and scheduling.
Manage Executive's schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc.
Anticipate critical events and priorities Serve as gatekeeper for the Executive by screening, prioritizing, and escalating requests and inquiries Demonstrated ability to do note taking during confidential meetings, synthesize outcomes and distribute to teams Develop effective collaboration with the office of CEO and other teams' Executive Assistants Distribution and organization of weekly reports Cross functional collaboration - especially with IT and Workplace for equipment and conference room facilities Prioritize team communication by keep the team informed and up to date on all important matters Event planning and strategy Orchestrate complex travel schedules, agenda briefings and supporting team members on the ground and serve as primary POC for coordination and mission control Expense administration and travel booking Your expertise and
Qualifications:
Bachelor's degree or equivalent experience 3
years of experience in a fast-paced administrative role Experience coordinating domestic and international travel Flexible, resourceful, time management guru, and with a highly adaptable mindset Strong written/verbal communication with high aptitude of managing highly confidential information Proactive approach on anticipating challenges and providing well calculated solutions Job Types:
Full-time, Temporary Pay:
$28.
00 - $38.
00 per hour Schedule:
Monday to Friday Education:
High school or equivalent (Required) Work Location:
Hybrid remote in Woodland Hills, CA 91364.
Estimated Salary: $20 to $28 per hour based on qualifications.
You will be the primary support for a dynamic leadership team by providing real-time scheduling, handling urgent matters, proactive daily planning and targeting the one-step ahead approach.
Your goal is to provide support to ensure the maximization and optimization of the executive's time and company objectives, while demonstrating the highest degree of confidentiality, integrity and professionalism.
If you enjoy a fast paced, and highly entrepreneurial environment, apply today! Your day-to-day:
Calendar management and scheduling.
Manage Executive's schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc.
Anticipate critical events and priorities Serve as gatekeeper for the Executive by screening, prioritizing, and escalating requests and inquiries Demonstrated ability to do note taking during confidential meetings, synthesize outcomes and distribute to teams Develop effective collaboration with the office of CEO and other teams' Executive Assistants Distribution and organization of weekly reports Cross functional collaboration - especially with IT and Workplace for equipment and conference room facilities Prioritize team communication by keep the team informed and up to date on all important matters Event planning and strategy Orchestrate complex travel schedules, agenda briefings and supporting team members on the ground and serve as primary POC for coordination and mission control Expense administration and travel booking Your expertise and
Qualifications:
Bachelor's degree or equivalent experience 3
years of experience in a fast-paced administrative role Experience coordinating domestic and international travel Flexible, resourceful, time management guru, and with a highly adaptable mindset Strong written/verbal communication with high aptitude of managing highly confidential information Proactive approach on anticipating challenges and providing well calculated solutions Job Types:
Full-time, Temporary Pay:
$28.
00 - $38.
00 per hour Schedule:
Monday to Friday Education:
High school or equivalent (Required) Work Location:
Hybrid remote in Woodland Hills, CA 91364.
Estimated Salary: $20 to $28 per hour based on qualifications.
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